I hope I have interpreted your situation correctly. I am using Office 2010 – any help will be much appreciated. I am using Microsoft 2010 PPT, and have a pretty large data file that has charts and tables embedded from an excel file. Ryan, Is there any way to extract the chart data without having the original excel doc? If you have not inserted a chart … I have set them up to update automatically through the “edit links to files” option in the “prepare” tab under the office button. Select the link in question and then click Change Source. Hi, I have newly installed Office 2013 on our presentation machines and I have discovered that a presentation created in an earlier version of Powerpoint looses the linked excel data whenh opened in Powerpoint 2013. I have tables in a powerpoint that have come for 4 excel files. BUT when I go to open it I get the message: PowerPoint found a problem with content in the This is a good choice if the data is historical and you see little need to update in the future. What exactly are the filenames? Linda January 29th, 2013. to say the least, David Thompson That opens a Links dialog box. It’s very strange as it has only happened on a small number of graphs and I can’t figure out what is special about these. So the combination of an Excel chart on a PowerPoint slide is a powerful way to get a point across. Is ther a way to link the two slides so the excel data updates on the second slide? Look especially for the ‘automatically’ radio button in step 6. That would help to discern whether the problem is in Excel or in the Excel/PowerPoint connection. Use the Edit Links command to find the file”. Any data item that you change in that editing window will also change on any chart where it is used. How do we update the slide? As you can see in the image, the Pie Chart doesn't load the selected category (region) why is that? 1. All need updating. Veronica Mount January 28th, 2013. If, however, the chart is an actual chart – not a picture – you can work with it in Excel. Filed under: Business & Productivity, Excel, Microsoft, PowerPoint. I have 2 users running Powerpoint 2010 with all other users running 2007. Veronica, Brian March 21st, 2012. As long as you maintain the link by keeping the Excel and PowerPoint files in their original locations, updates to the Excel data will automatically be reflected in the Excel chart within the Excel workbook and in the chart on the PowerPoint slide. Or do you mean that it is opening a different chart that you have embedded elsewhere? However, I have a bar chart, and I would like to show makers as percentages, instead of decimals between 0 to 1. This file was actually created in PPT 2003 and opens in 2007 or 2010 in Compatibility Mode. Up until 2007 version of PowerPoint, this task … My apologies to start with because I feel I am not fully picturing your scenario. When I click edit data in any of the charts, it opens the excel file. I have gone through the advanced settings, and it seems that the only place where I can influence this is under the … Could you have a version mismatch between the template and the file you are creating? If this doesn’t solve the problem, let us know. PowerPoint will then automatically create your chart for you. But the Data icons on the Chart Tools/Design tab (Switch Row/Column, Select Data, Edit Data, Refresh Data) are grayed out. Tip: If you want to show the zero data labels, please go back to Format Data Labels dialog, and click Number > Custom, and select #,##0;-#,##0 in the Type list box.. When you paste the chart on the PowerPoint slide, do you choose there to link the chart? With the linked object selected, click the Office Button/Point to Prepare/Click Edit Links to Files. Click anywhere in the chart for which you want to display or hide axes. Thanks for the quick reply to my query. Veronica. How do I go about doing this and maintaining the links from excel to powerpoint? Are there any steps I can take to fix this and/or troubleshoot the problems? Veronica Mount October 1st, 2012, Henry, I am using PowerPoint 2011 for Mac and would like to edit a slide deck with numerous charts linked to a source Excel file. If that is your choice then you are indeed linking the Excel file with the PowerPoint file. I am dealing with a big presentation in Power Point that contains several charts that have been created directly in Power Point, that is, withouth any link to Excel. This problem is mostly prevalent with the x-axis values. You still have the Chart Tools tabs on the Ribbon. Ray, Good day. Go to the File tab/Info/Edit Links to Files on the far lower right of the window. Veronica Mount October 17th, 2012, Victoria, If you change the data for the chart in Excel, you can update the pasted chart in PowerPoint to use the latest data. A board member prepared his presentation in PPT 2007 a few years back and I was then given the responsibility of updating his charts with new data as each year becomes history. Margaret, Veronica, Sorry, Shaun, I have about 76 slide with 3 charts and 3 tables on each, so automatization is key… My issue has been discussed before, but somehow the solution still eludes me…how can I update these charts automatically? Hi, A user in our domain is having issues opening a Pie chart, or actually any chart. that I would get if I do a picture paste. Do you know of a way to convert a Powerpoint chart into an Excel chart? 4 – To update charts automatically on launch As soon as I edit the chart, it automatically updates, however given the size of the doc you can see why I wish to avoid that. If you’re going to break links, save a copy of the presentation. In the bottom right corner, under Related Documents, click Edit Links to Files. I can go in and update like the first 5 charts of data adding 2011 history to the next set of data fields. I know I can embed PPT files in Excel, but what I need to do (if possible) is cut and past Powerpoint point charts into Excel, one tab per chart. I care about chart formatting, labels, etc Has anyone gotten this setup to work? Victoria October 17th, 2012. the whole worksheet cannot be embedded in the .ppt file). Launch PowerPoint, and open the document that you want to edit. – Steve Rindsberg Dec 14 '16 at … Your email address will not be published. Based on the behavior, it seems like it must have been linked, but I really do not know at this point. Veronica, Ryan January 18th, 2012. The excel file is updated and the charts are refreshed in the presentation each month. Any thoughts? In the Powerpoint graph if I select ‘Edit Data’ it comes up with the linked chart (which shows the modified graph based on the new data selection) and if I select ‘Select Data’ it shows the old data selection. With think-cell installed, you will find the following group in the Insert tab of PowerPoint’s ribbon. Define the size of the table and just copy and paste the data (not the table!) Its truly impressive. To do so, go to the File tab and look to the right column of information there. Select the chart. a) if the "upper left hand corner of the chart is not visible" in what would be the ActiveWindow of the spreadsheet (if it were open), the update linker won't see it and may not update the chart, or worse, may chop off part off the chart image. Do you get any message at all when you click the Edit Data icon? I am using Office 2007 and I am struggling with the import of Excel charts into Powerpoint. This opens the Chart Elements gallery. I would like to avoid opening each of the charts via Edit Data given the big amount of charts that I would need to open. http://office.microsoft.com/en-us/help/what-happened-to-the-web-toolbar-HA010165901.aspx. -> Chart Type change to Bar Chart-> in Presention upper left corner Bar Settings click Show All Bars -> back to Chart Type change back to Line Chart. Veronica Mount June 29th, 2012, Hi stephanie, But that is a pain to do for 30 charts. It almost sounds like the sheet might have been protected, but if that were the case the chart tools would be grayed out. If I sign on to her computer with domain admin rights, it works fine. Discover a useful formatting tip for charts. Jerry, How do you relink a chart that lives in an excel doc that has 10 charts on it, how does PPT find it? Any solution. 1) The .xls files will not be kept.(i.e. Donna K. Jones May 23rd, 2012, Veronica is unavailable this week, so she asked me if I could answer your question. With the Info for the file displayed, the right hand column on the screen shows, toward the bottom, an option to Edit Links to Files. I’ve tried to re-create your situation without success. If you get the message that the file can’t be found, in the PowerPoint file, go to File/Info/Edit Links to Files (at the right side of the screen under the image of the file). http://www.pptfaq.com/FAQ00401.htm I get to the 6th chart and right click to EDIT / OPEN EXISTING / and for some reason the chart of data that I want to change goes BACK and displays a chart from 1 or 2 slides back. Veronica Mount June 23rd, 2011, Dave, Is it possible given that the charts were created in PPT? In the Select Data Source window, select the series name and then click Edit to open the Edit Series window. You can say OK, and it updates all, or you can say nope, and then right click and update individual ones. How do I go about adding Chart tools Design Tab and Edit Data button in the Data group? If you embed the chart, you are placing the entire Excel file – not just the chart – in the PowerPoint file. Click the File tab in the Ribbon. Hi Veronica, Note: In Excel 2013, you can right click the any data label and select Format Data Labels to open the Format Data Labels pane; then click Number to expand its … Excel calls the opened file “Chart in Microsoft PowerPoint.” This file is a separate file from the original Excel file. Embedding, as mentioned above, is the way to keep the data readily and easily available for editing. All 100+ charts are from the same excel file. Yes, I have tried Edit Links to Files. Same thing is happening in word, except when i update the graphs, the x axis is mixed up, it doesn’t look the same as what my excel file shows. Select multiple files and “ change the Source of this box are two buttons! Or Refresh data 30 of your Excel charts ( scatter charts ) needs... Case the chart in a bit and have done some searching online for that of! 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